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Employers toolkit

Together with you, we ensure the pension for your staff. Your pension is an important employee benefit. That is why we are keen to help you in explaining the pension scheme, but also, of course, with your pension administration. In this digital employers toolkit, you will find all kinds of useful tools and information material.

For your pension administration

  • Koopvaardij portal manual
    You can submit the wage details of your staff and any staff changes each month online via the Koopvaardij portal. This manual provides more information.
  • 2024 key figures
    You need these figures for a correct calculation of the pension contribution owed.
  • Overview What to do when
    An overview of the situations in which action is needed from you as an employer.
  • Implementation of the overwork surcharge
    Information on how to apply overtime surcharge.
  • Using the periodic wage assignment tool (Excel) you can generate an import file with which you can pass on and upload the new wage assignment for an entire personnel file in the Koopvaardij Portaal.
  • Your employees
    Information about which new or other employees you need to register (including treaty countries).
  • Employers Guide
    You can find everything you need to know about managing your monthly pension administration in the Employers Guide.

For your pension information

  1. Employers checklist Pension explained
    A handy tool when answering your employees' pension questions or during a terms of employment meeting.

  2. Pension 1-2-3
    Provides your new and other employees with information about the most important components of our pension scheme in three layers (from basics to detail). Within three months of you having registered your employee, he or she will receive a welcome letter from Bpf Koopvaardij with layer 1 of Pension 1-2-3. You can also use Pension 1-2-3 when informing staff about pensions.

  3. Pension comparison tool
    This will help your employees to see whether a transfer of their pension assets is worthwhile.

  4. Presentation by Bpf Koopvaardij
    We are always prepared to give your employees a verbal explanation of our pension scheme. If you are interested in this presentation at your workplace, contact the administrative office of Bpf Koopvaardij. 

Direct access to the Koopvaardij Portal

You log in with eHerkenning (reliability level EH3) and you can submit your details directly online. Manually or via an Excel file. You can also see your invoice specifications.

Go to Koopvaardij Portal

You must register these employees with us

Seafarers (from 18 years) on board the seagoing vessels that fly the flag of the Kingdom of the Netherlands and live in:

  • the Kingdom of the Netherlands
    (the Netherlands, Saba, Sint Eustatius, Bonaire, Aruba, Curaçao, Sint Maarten) or;
  • an EU Member State or;
  • in a country belonging to the European Economic Area (EER), with the exception of Switzerland or;
  • in a country with which the Netherlands has concluded a social security agreement, with the exception of the United States of America*.

This means that you do not report employees who are younger than 18 years, interns/trainees, shore personnel and seafarers on board the seagoing vessels that fly another flag.

* These are the treaty countries with a treaty relating to both national insurance and employee insurance schemes, i.e. Bosnia-Herzegovina, Cape Verde, Morocco, Montenegro, Northern Macedonia, Serbia, Tunisia, Turkey and the United Kingdom. This means, for instance, that you must register an employee with Dutch nationality who lives in Turkey, or an employee with Cape Verde nationality who lives in the Netherlands.

Questions?

The Employers Desk is ready and waiting

Contact us